Parish Council meeting 2020-11-02

The Parish Council will hold an on-line meeting via Zoom on

Monday 2nd November 2020 at 7:30pm

for the purpose of  considering and transacting the business of the Parish Council as set out in the following agenda: 

Jean Ralfe – Clerk to the Parish Council  

Telephone: 01869 349012



  1. Welcome and introduction to the Virtual meeting procedure.
  2. Apologies for absence:   To receive any apologies.
  3. Declarations of Pecuniary Interest and Dispensations:   To receive any declarations of interest and requests for dispensations from Councillors relating to items on the agenda, in accordance with the Council’s Code of Conduct.
  4. Minutes of the Last Meeting:   To receive the minutes of the last meeting: 14th September 2020.
  5. Public Participation:   To receive questions from members of the public relating to items on the agenda, in accordance with the Council’s code of conduct and standing orders. Up to 20 minutes are allowed for public participation. Participants are restricted to 5 minutes each or 5 minutes per item.
  6. Finance:  
  1. Payments due – to resolve to pay accounts as presented.  
  2. Income received – to receive details of income.
  3. To receive an update on the notice of conclusion of Audit for the year ended 31st March 2020.
  4. Parish Council expenses – to consider a bank card for the payment of small expenses.
  5. Internal Auditors – to consider provision for the financial year 2020/2021.
  6. Asset Register – to consider the updated Asset Register.
  7. Bank Reconciliation – to note the bank balance and statements have been verified. 
  1. County and District Councillors Reports:  To receive reports from the county and district councillors. Restricted to 5 minutes each.
  2. Clerk’s Report:   

a)    To update on progress, outstanding issues and actions.

  1. Parish Matters:

a).    Amenities – update Councillor Hall  

1.     To receive an update on the play area refurbishment plan and finances.

  1. Tennis court resurfacing
  2. Play Area fencing

b).    Communications – update Councillor Hall

1.    To receive an update on the Duns Tew web site. 

c).    Community – update Councillor Semple

1.    To receive an update on the defibrillator.

2.    To receive an update on the welcome pack.

3.     To receive an update on the emergency plan.

d).    Planning – update Councillor Stapleton

1.    To consider planning applications and responses, including the following:

  1. 14 Dashwood Rise
  2. Long Ridge – Main Rd
  3. 3 Hill Farm Lane

2.  Councillor. Jackson to give an update on the MNCP AGM held on the 14th October 2020.

e).    Services – update Councillor Jackson.

1.        To receive an update  VAS/Speeding 

2.    To receive an update on Highways proposals for speeding/traffic calming.

3.       To receive an update on Poors Land use.

4.       To receive an update on Remembrance Day arrangements.

  1. Correspondence:   To advise of correspondence for information and consideration.
  1. Reports from Meetings:   To receive reports from meetings for information:

a)      Village Hall Update: Cllr Stapleton

     11.   Date of Next Meeting:  Monday 11th January 2020 – 7:30pm.

Meeting Documentation: The Clerk’s Report can be found on the website under the Council tab.

ZOOM Meeting details:  Duns Tew Parish Council Meeting.  

Time: 7:30pm.

On-line Zoom Meeting link:

Meeting ID: 897 9914 9519

Passcode: 405228

One tap mobile

+442030512874,,89799149519#,,,,,,0#,,405228# United Kingdom

+442034815237,,89799149519#,,,,,,0#,,405228# United Kingdom

 Dial by your location

        +44 203 051 2874 United Kingdom        +44 203 481 5237 United Kingdom

        +44 203 481 5240 United Kingdom        +44 203 901 7895 United Kingdom

        +44 131 460 1196 United Kingdom

Find your local number:

Planning permission

What powers does Duns Tew Parish Council have with respect to planning applications?

Duns Tew Parish Council is consulted by the relevant Planning Authority (which is usually Cherwell District Council) on all planning applications.  Any views expressed by the Parish Council will be taken into account by the Planning Authority before a decision is made, providing the points made are relevant to the determination of a planning application.

The final decision is made by the Planning Authority, not the Parish Council.

Duns Tew Parish Council will only comment on what are known as “material considerations” – issues, for example, such as boundary disputes between neighbours or loss of views will not be considered.

Planning applications can be viewed at;

Do parish councils grant planning permission?

  • Parish councils are not Planning Authorities. Parish councils are only statutory consultees in the planning process
  • This means that they only have the right to be informed of planning applications within the parish
  • They cannot approve or reject planning applications
  • They can only comment on planning applications in the same way that individuals can comment
  • Consequently the length of time taken to determine a planning application is governed by the local planning authority not the parish council
  • A parish council can request that it be given extra time to comment on an application
  • The decision whether this is granted rests solely with the planning authority and it’s own deadlines for decision making

How do parish councils comment on planning applications?

  • Parish councils can only agree to comment on planning applications in properly called council or committee meetings which the public can attend
  • The comments agreed in the council meeting are submitted in writing by the parish clerk to the relevant planning authority
  • The process is exactly the same as that of an individual wishing to comment on a planning application
  • Parish councils are statutory consultees and have no powers to approve or reject planning applications, they can only comment or not on applications

Valid reasons for comment on a Planning Application

Comments that are clear, concise and accurate stand more chance of being accepted than those that are not. When planning applications are considered, the following matters can all be relevant. These are sometimes referred to as ‘material planning considerations’:

  • Central government policy and guidance – Acts, Circulars, Planning Policy Guidance Notes (PPGs) etc.
  • The Development Plan – and any review of the Development Plan which is underway
  • Adopted supplementary guidance – for example, village design statements, conservation area appraisals, car parking standards
  • Replies from statutory and non-statutory agencies (e.g. Environment Agency, Highways Authority)
  • Representations from others – neighbours, amenity groups and other interested parties so long as they relate to land use matters
  • Effects on an area – this includes the character of an area, availability of infrastructure, density, over-development, layout, position, design and external appearance of buildings and landscaping 
  • The need to safeguard valuable resources such as good farmland or mineral reserves
  • Highway safety issues – such as traffic generation, road capacity, means of access, visibility, car parking and effects on pedestrians and cyclists
  • Public services – such as drainage and water supply 
  • Public proposals for using the same land 
  • Effects on individual buildings – such as overlooking, loss of light, overshadowing, visual intrusion, noise, disturbance and smell
  • Effects on a specially designated area or building – such as green belt, conservation areas, listed buildings, ancient monuments and areas of special scientific interest
  • Effects on existing tree cover and hedgerows
  • Nature conservation interests – such as protection of badgers, great crested newts etc.
  • Public rights of way
  • Flooding or pollution
  • Planning history of the site – including existing permissions and appeal decisions
  • A desire to retain or promote certain uses – such as playing fields, village shops and pubs
  • Need for the development – such as a petrol station
  • Prevention of crime and disorder
  • Presence of a hazardous substance directly associated with a development
  • Human Rights Act
  • Precedent – but only where it can be shown there would be a real danger that a proposal would inevitably lead to other inappropriate development (for example, isolated housing in the countryside) 

Irrelevant reasons for objection

There are certain matters which do not amount to ‘material planning considerations’ under current legislation and guidance. These matters cannot be taken into account in considering a planning application and should not be included in objections as they weaken your case: 

  • Speculation over future use
  • The identity of the applicant or occupant
  • Unfair competition
  • Boundary disputes
  • Breach of covenants and personal property rights, including personal (not Public) rights of way
  • Loss of a private view
  • Devaluation of property
  • Other financial matters
  • Matters controlled by other legislation – such as internal space standards for dwellings or fire prevention
  • Religious or moral issues – such as betting shops and amusement arcades
  • The fact that the applicant does not own the land to which the application relates
  • The fact that an objector is a tenant of land where the development is proposed
  • The fact that the development has already been carried out and the applicant is seeking to regularise the situation.  People can carry out development at their own risk before getting planning permission)
  • The developer’s motives, record or reputation

Other Matters – “concerns and issues”

The person making a planning application has to provide enough information for the application to be determined. They do not have to provide every single detail before an application can be approved because certain matters can be resolved by way of conditions included as part of the permission.

Because of this, certain issues may not be considered as ‘objections’ but it is entirely reasonable for you to raise concerns on such issues and to ask to be kept informed before they are approved. These include:

  • The proposed type and colour of the materials to be used
  • The exact nature of any proposed planting or boundary treatment