All members of the Duns Tew Parish Council are summoned to attend the meeting of the Parish Council, on Monday 16th May 2022 at 7:30pm, in the Village Hall, for the purpose of considering and transacting the business as set out in the following agenda:

Jean Ralfe – Clerk to the Parish Council  
Telephone: 01869 349012

10th May 2022

MEMBERS OF THE PARISH AND PRESS ARE WELCOME TO ATTEND

 AGENDA

1. Election of the Chairman:
2. Election of the Vice Chairman:
3. Apologies for absence:   To receive any apologies.
4. Declarations of Pecuniary Interest and Dispensations:   To receive any declarations of interest and requests for dispensations from Councillors relating to items on the agenda, in accordance with the Council’s Code of Conduct.
5. Minutes of the Last Meeting:   To receive the minutes of the last meeting: 7th March 2022.
6. General Power of Competence: To resolve to adopt the general power of competence.
7. Public Participation:   To receive questions from members of the public relating to items on the agenda, in accordance with the Council’s code of conduct and standing orders. Up to 20 minutes are allowed for public participation. Participants are restricted to 5 minutes each or 5 minutes per item.
8. County and District Councillors Reports:  To receive reports from the county and district councillors. Restricted to 5 minutes each.
9. Risk Assessment:  To review the Risk Assessment for 2022/23.
10. Meeting dates for 2022/23: To resolve to agree meeting dates for the next year.

11. Finance:  
    1. Payments due – to resolve to pay accounts as presented
    2. Income received – to receive details of income
    3. Financial Review – to receive details of Parish Council finances to date
    4. Asset Register – to review the asset register
    5. Year End Accounts
    6. Internal Auditors Report
    7. Governance Statement
    8. Internal Control Statement
    9. Public Notice dates
    10. Insurance Review & Renewal
    11. Appointment of Internal Auditor
    12. Grants

12. Clerk’s Report:   

• To update on progress, outstanding issues and actions.

13. Clerk’s Salary: To consider the clerks salary for 2022 / CiLCA qualification.

14. Portfolios of Work: To allocate portfolios of work to Councillors.

15. Parish Matters:

1. Amenities – update Councillor Hall
   • To receive an update on the Play Area maintenance.
   • To receive an update on play area checks.
2. Community – update Councillor Semple
   • To receive an update on the defibrillator.
   • To receive an update on the welcome pack.
   • To receive an update on the emergency plan.
3. Planning – update Councillor Stapleton
   • To consider planning updates, applications and responses.
4. Services – update Councillor Tickle.
   • To receive an update VAS/Speeding/Road Signs and 20s Plenty Campaign.
5. Services – update Councillor Landless
   • To receive an update Footpaths, bridleways, highways, grass, street furniture

16. Correspondence:   To advise of correspondence for information and consideration.

17. Reports from Meetings:   To receive reports from meetings for information:

• Village Hall Update: Cllr Stapleton
• Mid Cherwell Neighbourhood Forum: Cllr. Tickle

18. Date of Next Meeting:  Monday 5th July 2021 at 7:30pm.